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Rules of the EURING Databank
1. The European Union for Bird Ringing (EURING) operates a EURING
DATA BANK (EDB). This bank consists of a database of ringing and
recovery data for wild birds ringed by member centres of EURING.
The purpose of the bank is to facilitate international research
on bird ringing results.
2. The EDB will be operated on behalf of EURING by one of its member
schemes. The Board will be responsible for overseeing the arrangements
for the operation and funding of the EDB. EURING will make a financial
contribution towards the costs of running the EDB taken from the
annual subscriptions paid by member schemes. The Board and the member
scheme operating the EDB will each appoint a Nominated Officer who
will be responsible for supervising the operation of the EDB by
the member scheme, for making decisions about operational matters
and for referring significant policy issues to the Board.
3. The EDB guarantees that no request for the use of ringing or
recovery data submitted to the bank will be granted without the
full agreement of the ringing centre or centres supplying those
data. Schemes will be notified of all data requests by email and
are asked to respond within two weeks of receiving a request. If
schemes do not respond within one month of being sent a request
for data they will be taken as having given permission for their
data to be released.
4. Only schemes can request a copy of data referring to their territory/jurisdiction
without prior circulation to schemes involved. For all other requests
for data, including those pertaining to local or other avifaunal
lists, full information will be circulated to the relevant schemes
to obtain their approval.
5. A person wishing to analyse ringing or recovery data from the
EDB must apply using a form available on the EURING website. This
application form will include a requirement that prospective analysts
must agree to abide by the rules of the EDB. Applicants will be
told that their application will be submitted to the ringing centre
in their own country and will only be approved with the support
of that centre. If they are not known to their country’s ringing
centre, or where there is no such centre, they will also be asked
to provide the contact details and email address of a referee from
an appropriate academic or research institution who will support
their application. The EDB will then obtain these references before
releasing the data.
6. When requesting use of recoveries an applicant must indicate
the kind(s) of analysis they wish to make. If, after making that
analysis, they then wish to make additional studies of a different
kind, they must first obtain a new permission through the EDB.
7. A person obtaining permission to analyse data from the EDB
may use an assistant or assistants if they wish. The data provided
must not be handed to other persons for other studies, without the
written permission of the centres supplying those data from the
bank.
8. Users of data supplied by the bank are obliged to supply an
electronic copy of the published results of their studies to the
EDB, to be distributed to all EURING members. If an electronic copy
is not readily available, they must supply three paper copies of
the published results of their studies to the EDB, plus one additional
paper copy for each scheme whose data have been used.
9. All publications that use data from the EDB must include an
acknowledgement that the data were supplied by EURING. Depending
on the circumstances it may also be appropriate to acknowledge the
main schemes and ringers involved.
10. Users of data supplied by the EDB will normally be asked to
pay fees for the provision of data. These fees will cover at least
some of the costs of supplying data via the EDB. The Nominated Officers
of EURING and the scheme operating the EDB will agree the scale
of fees.
11. Ringing centres are requested to send to the bank:
a. Electronic copies of their annual ringing and recovery totals
(from rings originating from their schemes), listed by species.
These data should be supplied using the standard data format currently
in use, as defined by the EDB.
b. Electronic copies of ringing and recovery data using the current
version of the EURING coding scheme.
The EDB will develop software to help member schemes to translate
and validate their data. Data submitted to the EDB in the wrong
format will normally be returned to the member scheme with a request
that they should be corrected and resubmitted.
12. Each ringing centre can ask the bank for a free copy of their
recoveries
13. The EDB will publish information on ringing totals and on the
numbers of recoveries held in the databank on the EURING website,
together with other summary information (the EDB index). A publications
list will also be maintained on the website. The basic information
on ringing and recovery totals and the list of publications will
be updated at least annually.
14. The EDB will provide the Board and EURING member schemes with
an annual report on the operation and use of the EDB, including
a list of publications, a summary of new data received and a financial
statement. This information will be published on the members section
of the EURING website.
Agreed by EURING General Meeting
Strasbourg, 24-25 August 2005.
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